The Parts Of Latter

On this occasion I will explain about the parts of a letter.

1.      Masthead

This section also called Cope Heading or Letterhead .Things that need to be considered in this section are:

a.         Head of the letter should be written in full (symbol, name of institution, address, telephone number, post office box number, fax number, address wire.

b.         Agency name written with capital letters.

c.         Initial letter address, post office box, fax etc. written with a capital letter, but said the task, for example, and, in, or.

d.        Do not have an abbreviated, eg mem., Fax, jln.

e.          Do not use po box or post office box address or cable. Use the mail and wire address.

f.           Give a horizontal line at the bottom Letterhead.

2.      Date of Letter

This section shows when the letter was made ​​/ signed by an authorized officer. Posting date of the letter is usually followed by the location of the letter. However, if the existing masthead agency fully addresses the writing of the location of the letter should not be written anymore. Another thing to note is:

a.          The word dates do not need to be written.

b.          Numbers written in full.

c.          Name in capital letters and should not be abbreviated.

d.         At the end of the line is not appended dot.

e.          The initial letter month name written with capital letters.

f.          Spaces should not be on the bottom line and not rarely.

3.      Inside Address

The meaning of the addresses in the section letter indicating to whom the letter was addressed. This section also has the function: 1) As a guide for filing officer, 2) As an external address, if you use windowed envelopes. The things that need to be associated with the mailing address are:

a.          Dear honorable word abbreviated.

b.         The word to not have be included

c.          The word road not abbreviated, eg Jln.

d.         The word number, do not have to be listed, for example: Jalan Pondok Cina 10, Depok 22,105.

e.          Ending of the lines do not need to be the point.

f.          Spaced lines not infrequently

g.         For the sentence in the letter, the model is exactly the external address.

h.         For the sentence in the letter, street name and office number is not listed.

• American Style

The form of writing dates in American Style format lies in the placement of the order date of the reverse order of the date of writing in general. As the example above letter, format, organized American Style Month, Date and Year (August 1, 2012).

• British Style

The form of writing dates with British Style format arranged in the order in general, as well as the writing of the date that we use, in order of date, month and year. For example, if the letter on British Style format will be 10 December, 2012.

4.      Salutation

This section shows that the talks would begin. Things that need to be considered in writing the opening sentence.

a.          Forms commonly used is " Dear "

b.         Initial letter of the word 'the' was written with a capital letter.

c.          Writing 'with respect' followed by a comma.

d.         Forms of greeting written on the left margin, and should not be indented as a new paragraph.

·            British style

example:

§     Dear Madam (female recipient)

§     Dear Sir / Dear Sirs (male recipient)

§     Dear Sir or Madam (recipient unknown gender)

In the British style is not permitted to use any punctuation in writing greeting, use punctuation except commas.

example:

§     Dear Mr. Hendri

§     Dear Mr. Hendri,

·         American style

example:

§     Gentlemen (male recipient)

§     Ladies (female recipient)

§     Ladies and Gentlemen (recipient unknown gender)

§     To Whom it may concern (recipient unknown gender)

In the American style, use punctuation "colon"

Example:

§  Dear Mr. Hendri

5.      Body of the letter

This section describes the contents of the letter in the form of discussion of the intent and purpose of this letter is made. To write the contents of this letter should be written clearly using appropriate language.

Ø  The opening paragraph

The nature of the opening paragraph

a.          Attract the interest and attention of the reader

b.         Able to prepare the reader's mind to what will be described

c.          Aline opening short is better than of a long.

Ø  Alinea Liaison

All paragraphs are contained between the opening and closing paragraphs.

The properties depend on the type of connective paragraph essay.

a.          Compiled by the logical (the essay is, descriptive, narrative or biogratif and exposition.

b.         There is a significant relationship in support of the main ideas.

c.          A few paragraphs as a base or foundation to emphasize the opinion authors.

Ø  Closing paragraph

Paragraph is intended to end the essay or the essay, in conclusion the opinion of what is described in paragraph liaison.

Functions paragraphs cover :

a.          Indicate briefly what has been described previously.

b.         The conclusion from what was described previously

c.          Give the impression to the reader.

6.      Complimentary close

This section shows that the talks had been completed. There are those who argue that the closing sentence is not to be given. However, there are no restrictions for the closing sentence includes an official letter.Things that need to be considered in a closing sentence is:

a.          Forms commonly used include: respect us, respect me, greeting me, greeting us, wasalam.

b.         Letters written with a capital letter, while subsequent letters lowercase.

c.          Writing closing sentence followed by a comma (,)

Ø  British style

·         If the recipient's name imprinted on the greeting letter then use the word "Sincerely"

·         If the name of the recipient of the letter is not included in the greeting that the use of the word "Faithfully"

Ø  American style

For the format of the writing of American style uses the recipient's name on the letter included the greeting or not then have to use the word "Sinserely"

7.      Signature, The name of the light, The responsible

Writing titles are meant to know that sipenulis letter is the person authorized to submit the letter.

v  Enclosure

Contains the number of attachments enclosed with the letter.

Example :

Enclosures :

·                     copy of ID Card

·                     copy of Final Certificate

·                     photo

·                     Curriculum Vitae

v  Reference

Reference in the English-language letters usually contain the letters before the name of the executive who signed the letter, followed by a slash or a colon, then the name of the letter typist. Some companies add a code or a specific number based on their file systems. Reference is placed above the top of the letter date.

Example:

Your ref : 20 March 2012
Our Ref : BS/KF

v  Postscrip

Postscript is additional information that was written on the letter. Postscript is usually used on letters - sales letters to captivate and motivate readers. Postsript written at the bottom of the letter and the initials "PS".

Example:

 P.S. We will grant you 50% cash discount before 01December 2012

v  Carbon Copy

This section is used to inform the recipients of the letter, that the letter was also sent to those who need to know the contents of the letter. CC was placed in the left bottom of the letter.

Example:

CC: Bagian Marketing

v  Subject

This section is a line that contains subject matter that represents the contents of the letter. Subject was placed in the left top of the letter.

Example:

Dear Mr Hendri

Subject:Order No 19878

With reference to the above order